In addition to registration with the CQC providers will require a Criminal Record Bureau (CRB) check. The CRB formed in 2002, it is a vetting process which criminal record information is disclosed regarding a persons’ suitability to work with children and vulnerable groups.
The CRB certificate contains highly sensitive and confidential information it is therefore subject to the code of practice published under the police Act 1997. The code states that the information will be used fairly and handled and stored appropriately for a short time, a maximum six months. CQC inspectors will require confirmation of checks and the top third of the certificate should be kept as proof that a CRB certificate has been obtained. They may also want to see records of the date of issue, the person’s name, date of birth, type of check, position of employment, reference number and any decision regarding employment.
If the CRB feels that the code of practice is not followed then they can refuse to disclose the certificate.
There are two types of checks available:
A Standard CRB check – All details from the police national computer with regard to all convictions, cautions, reprimands and final warnings, this check takes a maximum of two weeks.
An Enhanced CRB check – This includes the same information as the standard check but also contains information from the independent safeguarding authority (ISA) who hold two lists, one which details individuals unsuitability to work with children and the other lists unsuitability to work with vulnerable groups, this is a higher level of check and is required for anyone working with children and vulnerable groups, this check takes a maximum of four weeks.
Individuals who are required to take part in the CRB check are mostly people who work in the health and social care service and anyone wishing to be registered with the CQC. The CRB check gives confidence and reassurance to anyone using a service to know that additional safeguards are in place to secure a safe environment. It is up to providers and managers to make sure that their employees are checked.
Individuals cannot check their own records this must be done through organizations or by employers. There are no requirements from the CRB or the CQC as to when a CRB check has to be renewed.
When an application for a CRB check is submitted to the CQC it will be checked and submitted to the CRB for processing. If it has not been completed satisfactorily the application will be sent back to the applicant as the CQC will not be able to countersign it.
Delays can be avoided by filling in the application correctly and enclosing the correct payment (the responsibility of payment is on the individual).
For more information on the CQC and CRB checks:
CRB checks for providers registered under Health and Social Care Act 2008 (Regulated Activities) Regulations 2010 Guidance for providers and CQC staff
CQC’s guidance about compliance: essential standards of quality and safety
CQC Website: www.cqc.org.uk